What is difference between invoice and e-invoice?

What is difference between invoice and e-invoice?

Electronic and physical invoices

A digital invoice is a PDF document that is sent by e-mail or printed at the time of making a sale and has a non-electronic numbering. This means that even if a computer or invoicing software is used to issue the invoice, it does not mean that it is an electronic invoice. In addition, when creating a digital invoice, it is not automatically sent to the tax entity.

For example: “The company Exemplar sells medical items and every time it makes a sale, it must issue an electronic invoice to its customers to support the transaction where the information of the seller and the customer is defined, in addition to describing the products sold, the value and the terms of payment. Once the company Exemplar issues the invoice to its customer, it is sent to the tax authority in your country”.

What is the difference between electronic invoicing and online invoicing?

The main difference with the digital invoice is the way in which it can be easily integrated with the management systems and that at the moment of issuing the invoice, it is automatically sent to the tax entity and does not need to be printed.

What is a printed invoice?

This is the most common type of invoice, it consists of using a stub printed on a chart, which must have an authorization from SET to be legally valid and thus be issued, the pre-printed invoice comes with blanks to be filled in manually with the data required by the company.

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What is a traditional invoice?

The traditional invoice has more time-consuming and costly processes such as: printing it after generating it; filing the copy with the risk of losing the files; many invoices also require envelopes as presentation for delivery; they must be sent by postal mail; and it incurs manual processing …

Differences between electronic and paper invoices

A digital invoice is a PDF document that is sent by e-mail or printed at the time of making a sale and has a non-electronic numbering. This means that even if a computer or invoicing software is used to issue the invoice, it does not mean that it is an electronic invoice. In addition, when creating a digital invoice, it is not automatically sent to the tax entity.

For example: “The company Exemplar sells medical items and every time it makes a sale, it must issue an electronic invoice to its customers to support the transaction where the information of the seller and the customer is defined, in addition to describing the products sold, the value and the terms of payment. Once the company Exemplar issues the invoice to its customer, it is sent to the tax authority in your country”.

What is electronic invoicing web service?

According to AFIP, the Electronic Invoice is “a digital voucher functionally and legally equivalent to the paper invoice, which replaces it in most of the operations of those who are obliged or choose to use it”.

What is the online invoice?

On the other hand, online invoicing is a digital system that allows you to generate any invoice or receipt as proof of your commercial transaction; however, it may not be endorsed by the DIAN and, therefore, it could not be considered as an electronic invoice.

Who issues the invoice?

The Commercial Invoice is an administrative document of an accounting nature issued by the seller at the time of shipment of the goods.

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What is a physical invoice

An electronic invoice is a commercial document that replaces the physical invoice issued in a transaction. All invoices, both electronic and physical, have full fiscal validity within the economy of which they form part.

All non-taxable or exempt electronic invoices issued and generated must be sent to the Internal Revenue Service in digital format in accordance with Resolution No. 74 of 2020.

A feature of the electronic invoice is that, by being part of an electronic biller, it is already enabled as issuer and receiver of DTE, where these documents are already previously authorized through the Internet by the SII and can check their validity on the website of the SII.

We invite you to read our blog to find more information on the optimization of invoice issuance and reception processes with electronic invoicing and enrollment service for the issuance of electronic invoices.

What are the benefits of the invoice?

What are the advantages of invoicing? In general, to issue an invoice is to support a commercial operation, that is to say, to endorse that this one was carried out correctly. When an invoice is issued, people are able to demonstrate that a service was rendered in exchange for a certain amount.

What is rece and Web Services?

Electronic Invoice Issuance System (R.E.C.E.): Allows to authorize Invoices A and B for registered taxpayers through Web Services, AFIP SIAP RECE application or “Online Invoices” tax code service (maximum 100 invoices).

What type of invoice is C?

Type C invoicing is used by Monotributistas or persons who are exempt from paying VAT. … This change, however, does not influence the type of invoice to be issued by each taxpayer. In other words, both single taxpayers and exempt taxpayers will continue to use C invoices, but online.

Advantages and disadvantages of the traditional invoice

A tax document in which the so-called taxpayer, who generates it, makes a fiscal debit, that is to say; subtracts a tax or VAT that later by means of other processes will be delivered to the Treasury. And, whoever takes charge of the invoice deducts it by means of a fiscal credit.

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This process of emission can be done by a basic system of electronic invoicing, provided by the governmental entities that govern such processes, or by specialized accounting software, such as: ERP CONTALINE, which make the process easier and, in addition, conjugate a myriad of accounting and administrative procedures.

Essentially the electronic invoice contains the same data of a traditional invoice, but with the difference that the new and modern electronic invoice includes a digital signature. This element guarantees the authenticity and integrity of what is contained in it.

Yes, as you have read; an electronic invoice is much cheaper than a traditional invoice. Basically, your company can reduce more than 85% of its invoicing expenses; since it does not require special paper to print invoices and machinery for this task.